Why should you hire a wedding coordinator?
That’s a simple question. So you can enjoy your event to its full capacity.
Many don’t realize the work that goes into running an event such as a wedding. You’re investing so much money, so why not actually enjoy the event? If you’re having to babysit the vendors, your special day becomes less special and more stressful.
During a wedding you don’t want to be stressing about all the details and making sure you’re staying on time. The coordinator will schedule the entire day by creating a detailed itinerary for everyone to follow, including the couple and the bridal party which will be approved by the couple and then sent to all the vendors. This will include the schedule for when the vendors will need to arrive and set up everything for the event, which is done hours prior to the event. This schedule will also include everything that the bride and groom need to be doing prior to the event. This schedule will also coordinate arrival times for the bride, groom and bridal party to avoid them seeing one another before the wedding.
The schedule will also entail the times and order of the ceremony procession. The coordinator is most important during this time of the event as this person is the one who informs all the vendors that the main event is happening. The coordinator will prep the bride and her bridal party to escort her to the beginning of the aisle. At this time she will direct the bridal party during the procession.
The schedule is detailed so that the DJ, photographer, videographer and all other vendors all know what’s going and they are where they need to be. The coordinator is the messenger that keeps everyone informed during the event. This person also handles any mishaps that may happen during the event that the couple will not find out about until after the event. The coordinator will also be the one to help with photos to make sure photos are being taken with everyone that the bride and groom want photos with, and then walk them around the property for their portraits.
The next important item on the list to be handled by the coordinator is happy hour, dinner and dessert. They will handle every aspect of your guests eating dinner/being served and then coordinate the clearing of all the tables. There is so much more to be coordinated during the event that the couple will request and it is the coordinators duty to schedule it on the itinerary and assure the couple that the event will be executed flawlessly.
SERVICES
Day-of-Coordinator
Someone to run the show on the day of your wedding. This includes coordinating and communicating with the couple and the wedding vendors on the day of the event. The day-of-coordinator will also direct set-up and tear-down, manage the timeline, handle any unexpected issues and ensure the day runs smoothly. This service starts at $1200.
Month-of-Coordinator (1 Month Option)
Someone to ease the stress and ensure everything is ready for the big day. In addition to doing everything that a day-of-coordinator does, a month-of-coordinator will take on the last minute planning. Additional responsibilities include creating table chart layout, creating detailed timeline for the big day, checking in, communicating and coordinating with the wedding party and vendors ensuring everything is set for the big day. Coordinator will also handle rehearsal prior to the event. Coordinator will handle and execute any special details directed by the event host. Shopping and hiring of vendors is not included. No errands are included in this pricing. Errands and travel time will be charged should you need this service. Ten hours service total prior to event included. This service starts at $1800.
Month-of-Coordinator (3 months option)
In addition to doing everything that a month-of-coordinator does, the coordinator will meet with you via phone or in person to help you with vendor decisions and details. The coordinator will be available to help ease your stress and explain what is a necessity, just a phone call or text away. Additional responsibilities include creating table chart layout, creating detailed timeline for the big day, checking in, communicating and coordinating with the wedding party and vendors ensuring everything is set for the big day; if needed coordinator will also visit vendors with you (3 hours max included for appointments). Coordinator will have you fill out a questionnaire for you to fill out to gather details to disperse to all the vendors. Coordinator will handle all your personal items and pack them up for the end of the event. Coordinator will also handle rehearsal prior to the event. Fifteen hours of service included prior to event. Shopping and hiring of vendors is not included. This service starts at $2400.
Ceremony Only
Ceremony only services are offered. This will include 1-hour rehearsal prior to the event with the entire bridal party. Taking the worries off your shoulders I will make sure that you have everything checked off on your checklist and ensure you have booked everything you need. This service will also include day of coordinating with vendors and bridal party for the ceremony and photos before or after the ceremony. This service starts at $800.
Wedding Papparazzi
Not everyone you invited could make it to the big day? Why not capture everything on social media. This service includes capturing your event live on social media with photos, videos and stories. One personalized filter will be created for your event for guests to use to post on their on social media platforms. The great thing about this is once the event is done, you can go back and view not only yours social media posts but yours guests to get those wild candid photos and videos. This service starts at $800.
Other Events
Coordinating services for other events are available by the event, depending on demand and travel time. This includes birthday parties, anniversaries, engagements, bridal showers, baby showers, celebrations of life. Service starts at $1200.
All services require $500 non-refundable deposit that will be included in total pricing.
Shani Valencia 